Party Planning Guide 2007-2008
Planning Overview
Parties at Stanford
Stanford recognizes that student parties are an important part of campus life. The information provided here is intended to help you minimize the risks associated with sponsoring a party, and to help you and your organization plan and execute safe, healthy, problem-free and fun events.
Why else should you follow the guidelines? If a problem occurs at your party
that would be cause for disciplinary action, the University will take into
account whether or not you have tried your best to comply with these guidelines.
If you have done everything you can to follow the guidelines, you may thereby
reduce the likelihood that you or your organization will be held liable and
subject to University administrative actions.
As a party planner, you are asked to consult with the Office of Student Activities prior to your party so that its staff can work with you. Early consultation allows staff to most effectively assist you in anticipating potential problems and making contingency plans to avoid them. Graduate groups planning events in their professional schools are asked to notify their appropriate school contact; hosts scheduling events occurring in graduate residences should consult with the Associate Dean of Students for Graduate Life.
Planning Requirements
In all cases, the host (defined as an individual or sponsoring group) must:
- Comply with all University policies including those on alcohol and other drugs, firearms, noise and fire safety, and should know and understand the University party planning recommendations.
- Attend a party planning workshop (sponsored by the Office of Student Activities) for level 2 - 5 parties.
- Have all plans for off-campus advertising (including flyers, invitations, email, web information, radio or other media ads) reviewed and approved by the Office of Student of Activities prior to print release and any advertising. (Please allow at least two weeks for approval.)
- Develop and implement a crowd management plan for party-goers both inside and immediately outside the party space.
- Ensure event concludes by the time governed by University policy and local noise ordinances (Currently 11:00 p.m. on weeknights and 1 :00 a.m. on weekends).
- Implement plans to check IDs so that all attendees consuming alcohol are at least 21 years of age.
- Implement plans so that obviously intoxicated individuals are not served alcohol.
- Not promote alcohol as the focus of the event.
- Provide an adequate supply of quality EANABs (equally attractive nonalcoholic beverages) throughout the duration of the party.
- Assume responsibility for damages associated with the event inside or immediately outside the party space.
