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Student Organization Handbook 2004-2005
Table of Contents
Student Organization Handbook Navigation
Introduction
Table of Contents
Student Organizations
Critical Policies
Event Planning (1)
Event Planning (2)
Event Planning Checklist
Event Planning Contacts
Funding Sources
ASSU
ASSU Forms
Activities Planning Calendar
PDF Version
PDF Version
Introduction
Table of Contents
Student Organizations
Organization Types
Voluntary Student Organizations
Fraternities and Sororities
House Governments
Forming a New Organization
Deadlines
Registering Your Organization
Deadlines
Authorized Representatives
Standards for Organizations
Critical Policies
The Fundamental Standard
Campus Disruption
Hazing
Partisan Political Activities
Permitted political activities include…
Prohibited political activities include…
Commercial/Corporate Support (Unrelated Business Activity)
Stanford Name
Copyright
Alcohol
Major Campus Events
High-Risk Events
Public and Invitation-Only Events
Local Autonomy
Event Planning -
Page 1
Important Considerations
Contracts
Disability Access
Disputes
Fire Safety
Food and Beverage Sales
Noise
Public Safety
Recycling
Alcohol Policy
Risk Management
Sales Tax
Transportation
Event Planning -
Page 2
Special Types of Events
Concerts
Conferences
New Student Orientation
Parties
Programs Involving Local Children or Youth
Religious Services and Activities
Speakers
Trips
Major Campus Events
Events in Frost Amphitheater
Events on Stanford Streets
Events in White Plaza
Tips for Reserving Space
Publicity
General Policies
Posting in Residences
Publicity Resources
Student Group Websites
Email Distribution Lists
Event Planning Checklist
Making Early Plans
Securing Funding
Making Arrangements
Working With Others
Submitting Forms
Publicizing Your Event
Completing the Process
Event Planning Contacts
University Facilities
Sites reserved through the Course and Room Scheduling Office
Sites reserved through Tresidder Meeting Services
Sites reserved through various contacts
Equipment and Set-Up Resources
Funding Sources
ASSU Funds
University Funds
Fundraising Events for On-Campus Beneficiaries
Raffles/Lotteries
Concessions and Sales
Sales Tax
Food Sales
Ticket Sales/Admission
Membership Fees
Items with the Stanford Name or Logos
University Departments
The Stanford Fund Partnership
Application Deadlines
Off-Campus Fundraising
Benefit Fundraising
Associated Students of Stanford University (ASSU)
Structure of the ASSU
ASSU Student Organization Services
Stanford Ad Agency
The Technology Group
Copy Services
Postage Service
Bulk-Rate Mailing Service
Phone Service and PACs
Banking with the ASSU
Financial Records
Stop Payments, Returned Checks and Special Services
ASSU Banking Service Staff
Cash Payments
FAQ
Types of ASSU Accounts
Checking Accounts
Funded Account
Reserve Account
Stanford Fund Partnership Account
Savings Account
Paperwork Tips
Valid Documentation
ASSU Forms
ASSU Banking Service Forms
Using ASSU Forms
Deposit Slip
Honorarium Form
Check Request
Purchase Order
Financial Advance Request
Journal Transfer
Cash Reimbursement Statement
Facility Usage Form
Interdepartmental Request
Work Order
Budget Modification Form
Activities Planning Calendar
September
October
November
December
January
February
March
April
May
June
Announcements
•
Meet the OSA
•
Student groups
•
Greek Life
•
Parties
•
Policy
•
Reserving space
•
Event planning calendar
•
Fundraising
•
Related departments
Web
OSA site
Home
Meet the OSA
QuickForms
(NEW!)
Event Request Form
Meeting Services Website
White Plaza Request Form
Party Notification Form
Benefit Fundraiser Form
External Fundraising Form
Workshops
Student Organizations
Student Group Directory
Student Organization Handbook
Start a New Group
Updating Group Info
Develop a Constitution
Greek Life
Events and Parties
Overview
Reserving Space
Event Types & Suggested Locations
White Plaza
Parties
Party Planning Guide
Introduction
Benefit Fundraisers
Key Policies
Major Event Guidelines
NSO Policy
Posting on Campus
Food and Beverage Distribution/Sales
Fire Safety Checklist
Greek Policies
Other Resources
Possible Retreat Sites
Icebreakers
Event and Labor Services
Meeting Services
Charter Services
Fundraising
Funding Chart (PDF)
Undergraduate and Joint Graduate/Undergraduate Groups (ASSU)
Graduate Funding (GSC)
Stanford Fund Partnership
SSFD Funding Sources
External Fundraising Application
Related Websites
Associated Students of Stanford University
Graduate Student Council
Vice Provost for Student Affairs
Community Centers
A3C
BCSC
El Centro Chicano
LGBT-CRC
NACC
Women's Community Center
Haas Center for Public Service
PE, Recreation, and Wellness
Graduate Life Office
Office of Religious Life
SiCa (Arts Initiative)