Stanford Registrar: Event Request Form

Event Request Form

Before you begin...

Complete at least 7 days prior to your event by President or Financial Officer ONLY.
For rooms scheduled through the Registrar's Scheduling Office ONLY - click for a list of rooms.
Late requests will not be accepted.

Event Information (Please Note: All fields are required in order to process your request, unless otherwise stated.)

Full Name of registered Student Group:

ASSU account number:

Event title:

Event description:

Type of event:

Lecture	Class	Film	Dance
Religious	Performance	Meeting	Conference
Workshop	Party	Other - Describe Above

Expected attendance:

10-20	20-50	50-75	75-100	100-125
125-150	150-225	250-300	More than 300

Off-campus sponsors:

Yes No

If yes, please provide full name/s of sponsor:

High profile speakers or guests:

Yes No

If yes, please provide name/s and any relevant information about the speaker/s:

Open to the public:

Yes No

Benefit fundraiser:

Yes No

If yes, please note that in addition to this request, you must submit a benefit fundraiser form.

Publicizing outside of Stanford:

Yes No

Amplified sound:

Yes No

Serving alcohol:

Yes No

If yes, have you registered your party with the Office of Student Activities? Yes No

If no, please register your party with the OSA.

Serving food/beverage:

Yes No

Admission charged

Yes No

If yes, please provide all pricing information:

Security needed:

Yes No

Parking needed:

Yes No

Requestor Information

Requestor name:

Requestor title:

President Treasurer

Stanford email address:

@stanford.edu

Stanford Student ID Number:

Cell phone (include area code):

Advisor name (if applicable):

Advisor email:

Scheduling Information

Date(s) of Event

[ to ]

Event location 1st choice building/room number:

(NOTE: Tresidder and Old Union spaces booked through Meeting Services)

Event location 2nd choice building/room number:

Event location 3rd choice building/room number:

Event delivery/setup time:

(format H:MM) AM PM

Event start time:

(format H:MM) AM PM

Event finish time:

(format H:MM) AM PM

Terms and Conditions

Completing this form does not create a reservation for, nor does it constitute University approval of use of requested facilities.
If approved, you will receive an email confirmation and instructions concerning how to proceed with the necessary paperwork.
This form must be completed and received at least 7 days prior to your event.
Additional charges may be associated with your request.
Your organization will be held financially responsible for all damages.
Your organization must comply with all applicable University procedures, policies, rules and regulations.

By submitting this form, you agree that all the information provided is complete, accurate, and that you have read and understand the policies and regulations pertaining to events on the Stanford University campus as described in the OSA Student Organization Handbook (http://osa.stanford.edu/publications/soh/) and that your organization accepts responsibility for damage, security, and cleanup charges which may be incurred as a result of the event.

You must agree with the terms and conditions for this form to be processed.

For Questions Contact:

Office of Student Activities (OSA) osaevents@stanford.edu Telephone: 725-6810 Old Union, Suite 206 Special Drop-In Hours: Wednesdays 3-5 PM	Registrar's Scheduling Office (RSO) reg-events@stanford.edu Telephone: 723-6755 630 Serra Street Suite 120